ABA operations consulting · Florida
We shadow your clinic. Find the gaps. Hand you the plan.
We come on-site, study how your clinic actually runs, and measure every workflow against Florida law, AHCA, Medicaid, BACB ethics, and HIPAA. You walk away with a written plan: every gap, every risk, and exactly what to fix in what order. Keep us on for implementation, or run it yourself.
Operate with confidence.
- Florida law aligned
- BACB ethics aligned
- AHCA and Medicaid
- Built by ABA practitioners
- Maintained as laws change
What you get
Three packages, built for compliance and care.
Every clinic gets a tailored selection. We don't ship generic templates. We build what your clinic actually needs after we've sat with you and learned how you operate.
Employee Handbook
100+ Florida-aligned topics covering employment, harassment, accommodations, time off, and safety. Authored to BACB ethics so your team operates from one clear, defensible playbook.
- Florida and federal law
- Acknowledgment forms
- Edit-ready
Policies and Procedures
Clinical and operational policies for intake, consent, privacy, complaints, safety, crisis, and discharge. Built to AHCA, Florida Medicaid, and BACB standards so every decision your team makes stands up to scrutiny.
- Florida Medicaid
- AHCA aligned
- BACB authored
Forms and Templates
Consent, intake, complaint, grievance, and operations forms. Fillable in any PDF reader, stamped with your clinic's brand. Families sign once, on the spot, and feel your professionalism from the first interaction.
- Fillable PDFs
- Clinic branded
- Print-ready
The roadmap
Five phases. From first walk-through to a clinic that runs the way it should.
We don't sell templates. We analyze your clinic, identify every gap, and hand you a written plan that says exactly what to fix and in what order. From there, you decide whether to run it yourself or keep us on.
- 01
Phase one
We shadow your clinic.
We come to you, on-site or virtual, and sit with your team. We watch how intake actually happens. How sessions are run. How supervision is documented. How billing flows. We listen before we recommend anything.
What this looks like
- On-site or virtual immersion
- Workflow observation end to end
- Conversations with leadership, BCBAs, RBTs, and admin
- 02
Phase two
We analyze every workflow.
Every process gets measured against the standards that matter in Florida: state law, AHCA rules, Florida Medicaid, BACB ethics, and HIPAA. Documents, signatures, training, supervision ratios, recordkeeping. Nothing skipped.
What this looks like
- Florida statute and rule review
- AHCA, Medicaid, and BACB ethics check
- HIPAA, training, and supervision audit
- 03
Phase three
We identify every gap.
You get the unvarnished truth. Every compliance gap, every operational risk, every place where what your team does in the room and what your documentation says no longer match. Plain language. No jargon.
What this looks like
- Compliance gaps with statutory citation
- Operational and clinical risks
- Severity ranked, prioritized by impact
- 04
Phase four
We hand you the plan.
A written roadmap built around your clinic. It tells you exactly what to fix, what to build, what to change, and in what order. You can run it yourself, hand it to your team, or keep working with us through phase five.
What this looks like
- Prioritized action roadmap
- Documents to build, workflows to change
- Quarter-by-quarter sequencing
- 05
Phase five
OptionalWe stay on, if you want.
Most clinics ask us to keep going. We build the documents under your brand, run the trainings, sit in on supervision, and keep your library current as regulations shift. Scope, cadence, and pricing are tailored to your clinic during phase four.
What this looks like
- Implementation support
- Document build under your brand
- Quarterly compliance reviews
Why ABA Training
Built by clinicians who care about clinics.
We've sat in your chair. We know what it costs when compliance falls behind, and we know what it gives back when it's done right.
Florida-specific, not generic
Every reference, citation, and form is anchored in Florida statute, BACB ethics, AHCA expectations, and Medicaid requirements. Not a national template with the state name swapped.
Authored by ABA practitioners
Built by people who have actually run ABA clinics. Not by lawyers writing in the dark. Not by AI summarizing the internet. We know what surviving an audit looks like.
In it with you
When Florida law or BACB standards shift, you hear from us first. When your clinic grows or pivots, the package adjusts. This is a relationship, not a one-time delivery.
Case studies
What we have actually fixed inside clinics.
Three engagements, three different problems. Each one starts with what the clinic walked in with, how we worked, and what was different after.
- Onboarding4-week engagement
From staff onboarding chaos to a day-one ready binder
Three RBT classes hired in a single quarter with no consistent onboarding path. We rebuilt the first 14 days into a single binder every new hire could follow without a manager hovering.
Sample ABA clinic, Tampa FL
Read - Compliance5-week engagement
Becoming Florida audit-ready in 32 days
AHCA, Medicaid, and FCRA references were scattered across email threads, Dropbox folders, and a paper binder by the front desk. We consolidated them into one Florida-specific Policies and Procedures library.
Sample ABA clinic, Miami FL
Read - Operations3-week engagement
Cutting form turnaround from days to minutes
Parent signature forms were being photocopied, faxed, and lost in transit between clinic and BCBA office. We replaced the paper loop with an iPad-first signing flow that produces a clean PDF on the spot.
Sample ABA clinic, Orlando FL
Read
Clinic names shown as placeholders. Real engagements substitute in as permissions are granted.
From clinics like yours
What clinic owners tell us afterward.
Sample quotes shown for layout. Real testimonials swap in as relationships are referenced.
"Our compliance posture went from a shoebox of PDFs to a clean, audit-ready library in under a month. We finally have one place for staff to point to."
Jordan M.
Clinical Director · Sample ABA clinic, Tampa FL
"The forms alone saved us hours every week. Staff can fill them on the iPad, parents sign on the spot, we download a clean PDF. No more print, scan, lose."
Maria R.
Owner and BCBA · Sample ABA clinic, Miami FL
"Florida-specific from end to end. The AHCA references, the Medicaid language, the FCRA citations. It is what we needed and we did not have to write any of it."
Chris L.
Executive Director · Sample ABA clinic, Orlando FL
Investment
Every clinic is different. So is every engagement.
There is no one-size-fits-all package. The scope, the gaps, and the priorities look different in every operation we walk into, which is why the intro call exists. It is free, there is no pressure, and most of what we need to scope the work we can gather on that first conversation. We will lay out what the engagement would look like, what it would cost, and what to expect. From there, the decision is yours.
Free Intro Call
- We listen first. You walk us through how the clinic actually runs and where the friction is.
- We share what we would recommend. A real scope, real numbers, and what success looks like for your specific operation.
- No pressure, no follow-up sales sequence. You take what we share and decide on your own time.
30 minutes. On-site Florida or virtual.
FAQ
Common questions.
Anything missing? Bring it up on the consultation call.